Civil and Infrastructure Contractors: Tender Process by Presta and Sons

05 June 2023

Discover the comprehensive guide to the tender process for civil and infrastructure contractors by Presta and Sons. Explore expert insights and valuable tips on navigating the competitive world of construction tenders, ensuring your success in securing profitable projects.

What Is A Tender Process?

A prospective vendor or supplier submits the form of a tender process in response to an invitation to tender. It extends an offer to deliver either products or services to the recipient.The main tender process is typically the method that is utilised in the construction industry to select and appoint the main contractor who will be responsible for the construction of the works. Tenders may now be sought for a wide range of goods and services due to the increased complexity of procurement routes. For instance, on a construction management contract, the works are constructed by several different trade contractors, each contracted to the client, and contractors may take on additional functions such as design and management. In addition, customers may choose to acquire some products and services independently rather than via the contractor, and the contractor may choose to acquire goods and services independently through tender processes.

There is also a growing trend towards consolidating multiple suppliers into a single contract. For instance, “integrated supply teams” are becoming increasingly common on public construction projects. These teams may include the general contractor, designers, sub-contractors, suppliers, and facilities managers, among other roles.

Key Aspects Of The Tender Process

The following is a list of important factors in the construction bid process.

Tender Documents

The client is responsible for preparing the tender documents, which include information about the project, such as the scope of the work, the technical specifications, and the terms and conditions of the contract.

Invitation to Tender (ITT)

The client extends an invitation to potential contractors in the form of an invitation to tender (ITT), asking the contractors to submit a proposal for the project. The invitation to tender will detail the conditions for submitting bids, including the deadline and any additional prerequisites.

Preparation of Bids

The contractors will prepare the bids once they have reviewed the tender materials. This will entail determining how much the work will cost, planning out the job, and putting together any documents that may be required.

Submission of Bids

Depending on the contractor’s preference, the contractors will submit the bids by the stipulated date, either digitally or in paper form.

Assessment of Bids

The client will analyse the bids based on established criteria, including the contractor’s expertise, track record, suggested approach, and pricing. In addition, the client will take into consideration any other relevant information.

Awarding of Bids

The customer will choose the bidder with the highest score and award the contract to them. The successful bidder will then be responsible for completing the job following the requirements outlined in the tender papers.

Negotiation of the Contract

Once the contract has been awarded, the client and the contractor may be required to discuss any remaining aspects before signing it.

It is important to remember that the criteria for submitting bids may fluctuate based on the size and intricacy of the project and the customer. Moreover, various clients may have different requirements for the submission of bids. Before putting in their bid, contractors need to perform and check that they completely comprehend all the prerequisites.

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